If a company decides it would like to utilize a virtual room, it needs two primary features such as secure storage of their documents or files and easy access for team members. Depending on the type of industry or project as well as the number of users, and their duration, there are different pricing options for a VDR that include per-page pricing, per-user pricing pricing for storage size or a fixed monthly cost.

Many vendors charge by the gigabytes (GB). This pricing structure is ideal for projects with small text files, however it could be costly for businesses that exchange large audio and video files.

The cost of a VDR is also contingent on the level of administrative access granted to the system. Certain providers permit unlimited admin access which can make the platform more expensive. However this feature helps streamline processes and speeds the process of due-diligence.

Integration with other platforms, like Slack or Microsoft Office (for instance), can improve the user experience and functionality. These options are generally more expensive than those that don’t integrate.

The duration of the project can influence the price of the virtual data room since most vendors offer the price for a specific number of months and then charges monthly after that. Some vendors, like DealRoom, will offer discounts for M&A transactions, and offer an option to end the contract after the transaction is completed. This option is ideal for companies that aren’t sure of the duration of the project.